Room requests are granted based on room availability and are scheduled in the order in which reservations are received. Requests should be sent 5 days prior to the event and booked in 30 minute increments.
If you no longer need your room reservation, please email the Room Scheduler (firstname.lastname@example.org) as soon as possible. If you do not cancel your reservation and the room is found to be unused, you will be notified and will be asked to surrender the remaining time if the room is needed by others.
If the room you want to schedule is already reserved, you may contact the Room Scheduler to request the contact information of the current reservation holder. You may contact the reservation holder and negotiate the change in reservation. If the change is accepted, the current reservation holder must contact the Room Scheduler via e-mail, to permit the change. No reservations will be changed without proper consent from the contact person for the reservation.
Reservations are made one semester at a time and open as follows:
- FALL SEMESTER opens in July
- WINTER SEMESTER opens in October
- SPRING/SUMMER SEMESTER opens in February
Process For Student Organizations
If you are a student organization requesting a room for a speaker or a Lunch and Learn, please submit a Speaker Application, Lunch and Learn Application Form first and do not proceed with reserving a room until your event has been approved by Dr. Renée E. Duff via the “Speaker Request Form”. Once your event has been approved, you may move forward with reserving space. For questions regarding the speaker request process, please visit Speaker Request Process Check List or email Katherine Shin at email@example.com if questions remain.
Room reservations should be scheduled during the School of Dentistry’s building hours: 7am – 6pm, Monday - Friday. Rooms are only available to groups outside the School of Dentistry during regular building hours.
Classroom reservations after 5pm need to have someone in the building/room prior to 6pm to guarantee access. Exterior doors lock at 6pm.
Classrooms (rooms with card readers) remain unlocked until 7pm. After 7pm, the rooms are only accessible to Dental students, faculty, and staff with access through their M-Cards. The door will unlock and then immediately re-lock when it closes. Make sure the door closes and locks behind you. Do not allow others into the building without swiping their card.
Conference rooms (G524, G536, 1397, 2397, 2310D and 7220) are not available after 5pm. Conference rooms are not available to anyone outside the School of Dentistry and are not available for lectures or courses unless there is no classroom available at that time. The Faculty Alumni Lounge (FAL; 7220) is not available to student groups without a School of Dentistry faculty or staff member present.
Reservations made for weekend events must have School of Dentistry personnel on site. The interior classroom/lecture hall doors will remain LOCKED on the weekend and after hours. Check with your department administrator if you require access to any classroom/lecture hall.
The individual/group sponsoring the event must make arrangements for any tables, chairs and trash receptacles needed for the event. Arrangements can be made in advance by contacting Facilities Manager, Mike Folk, at firstname.lastname@example.org.
Rooms need to be cleaned and arranged back into their original configuration at the end of your event. Failing to adhere to this policy may lead to loss of room use at the School of Dentistry. Failure to clean-up will result in charges for these services being billed to the sponsoring group's shortcode.
If spills occur on carpeted areas, it is your responsibility to notify Building Services at (734) 647-2059; 24 hours per day.
Do not remove tables and chairs from conference rooms/classrooms/lounges to use in other rooms.
The following items are prohibited in all rooms:
- Decorations on walls and/or ceilings
The School of Dentistry Desktop Support will provide training and related support for classes and special events. Training is provided best when scheduled ahead of time for a class or an event. Training will be provided free of charge.
Equipment will be available to all users. To access the audio/video equipment or to request additional equipment, the requester is required to make the appropriate arrangements with Desktop Support (734) 763-3318.
The 1033 system runs through a touch panel display. Users are encouraged to test run the system before they hold class in the space. Please contact Desktop Support (3-3318) in advance of your event if you have questions about this equipment or would like a demonstration.
Please review the Audio-Visual documentation prior to using the room.
Click on the room number to see the room's calendar.
|G311||26||Tables/Chairs||PC + MAC|
|G536||15||Conference||PC + MAC|
|1033||36||Tables/Chairs||PC + MAC|
|2310D||14||Conference||PC + MAC|
Faculty Alumni Lounge^*
|30||Conference/Reception||PC + MAC|
Chart with complete list of technology features for each room.
For additional tables/chairs, contact Facilities Manager, Mike Folk, at email@example.com
*This room available for School of Dentistry reservations ONLY.
^The Faculty Alumni Lounge (FAL) is not available to student groups without a faculty/staff member present.