Room requests are granted based on room availability and are scheduled in the order in which reservations are received. Requests should be sent 5 days prior to the event and booked in 30 minute increments.

If you no longer need your room reservation, please email the Room Scheduler (dentistry.roomscheduling@umich.edu) as soon as possible. If you do not cancel your reservation and the room is found to be unused, you will be notified and will be asked to surrender the remaining time if the room is needed by others.

Room Reservation Form

If the room you want to schedule is already reserved, you may contact the Room Scheduler to request the contact information of the current reservation holder. You may contact the reservation holder and negotiate the change in reservation. If the change is accepted, the current reservation holder must contact the Room Scheduler via e-mail, to permit the change. No reservations will be changed without proper consent from the contact person for the reservation.

Reservations are made one semester at a time and open as follows:

  • FALL SEMESTER opens in July
  • WINTER SEMESTER opens in October
  • SPRING/SUMMER SEMESTER opens in February

CONTACT

Email: dentistry.roomscheduling@umich.edu
Phone: 734-764-1512

Process For Student Organizations

If you are a student organization requesting a room for a speaker or a Lunch and Learn, please submit a Speaker Application, Lunch and Learn Application Form first and do not proceed with reserving a room until your event has been approved by Dr. Renée E. Duff via the “Speaker Request Form”. Once your event has been approved, you may move forward with reserving space. For questions regarding the speaker request process, please visit Speaker Request Process Check List or email Kelsey Susalla at susallak@umich.edu if questions remain.

Building/Room Availability

Room reservations should be scheduled during the School of Dentistry’s building hours: 7:00am – 5:30pm, Monday - Friday. Rooms are only available to groups outside the School of Dentistry during regular building hours.

Classroom reservations after 5pm need to have someone in the building/room prior to 6pm to guarantee access. Exterior doors lock at 6pm.

Classrooms (rooms with card readers) remain unlocked until 6pm. After 6pm, the rooms are only accessible to Dental students, faculty, and staff with access through their M-Cards. The door will unlock and then immediately re-lock when it closes. Make sure the door closes and locks behind you. Do not allow others into the building without swiping their card.

Conference rooms (G524, G536, 1440L, 1491, 1495, 2048. 2307, 2310D, 2450, 3307, 3450 and 7220) are not available after 5pm. Conference rooms are not available to anyone outside the School of Dentistry and are not available for lectures or courses unless there is no classroom available at that time. The Faculty Alumni Lounge (FAL; 7220, 2111, and 3161) are not available to student groups without a School of Dentistry faculty member present.

Reservations made for weekend events must have School of Dentistry personnel on site. The interior classroom/lecture hall doors will remain LOCKED on the weekend and after hours. Check with your department administrator if you require access to any classroom/lecture hall.

Room Rules

The individual/group sponsoring the event must make arrangements for any tables, chairs and trash receptacles needed for the event. Arrangements can be made in advance by contacting Facilities Manager, Mike Folk, at Dental.Facilities@umich.edu.

Rooms need to be cleaned and arranged back into their original configuration at the end of your event. Failing to adhere to this policy may lead to loss of room use at the School of Dentistry. Failure to clean-up will result in charges for these services being billed to the sponsoring group's shortcode.

If serving food please reach out to Dental.Facilities@umich.edu to schedule extra garbage/recycle/compost bins and extra custodial clean-up. Depending on the size (greater than 40 people) and timing of your event, a short code may be required for extra custodial clean-up.

We now have composting available in the building. If you are having an event catered, please try to have a zero-waste event. Dental.Facilities@umich.edu can provide more information and guidance.

If spills occur on carpeted areas, it is your responsibility to notify Building Services at (734) 647-2059; 24 hours per day.

Do not remove tables and chairs from conference rooms/classrooms/lounges to use in other rooms.

The following items are prohibited in all rooms:

  • Alcohol
  • Candles
  • Decorations on walls and/or ceilings
  • Animals

Equipment/Technology

The School of Dentistry Desktop Support will provide training and related support for classes and special events. Training is provided best when scheduled ahead of time for a class or an event. Training will be provided free of charge.

Equipment will be available to all users. To access the audio/video equipment or to request additional equipment, the requester is required to make the appropriate arrangements with Dental Informatics. Submitting a ticket for all requests is preferred, you can also contact them at 763-3318 or informatics.help@umich.edu.

The 1033 system runs through a touch panel display. Users are encouraged to test run the system before they hold class in the space. Please contact Desktop Support (3-3318) in advance of your event if you have questions about this equipment or would like a demonstration.

Please review the Audio-Visual documentation prior to using the room.


ROOM CALENDAR

Click on the room number to see the room's calendar.

Icon Key


Projector or Flat Screen Room PC Room Camera Lecture Capture Doc Cam Inputs
HDMI
Inputs
USB-C
Barco Clickshare Zoom
ROOM DOCUMENTATION SEATS SETUP AUDIO-VISUAL
G005
Kellogg Auditorium
Instructions 225 Lecture
G310   24 Lab None
G311 Instructions 26 Tables/Chairs
G322 Instructions 140 Lecture
G340
Midway ACE Clinic*
Quick User Guide
Advanced User Guide
154 Lab
G360
Simulation Lab*
  110 Lab
G378 Instructions 142 Lecture
G390 Instructions 135 Lecture
G430*
Courtyard Conference Room
  20-22 Conference Future
G524*   10 Conference
G536*
Moyers Conference Room
Instructions 15 Conference
G550 Instructions 94 Lecture
G580 Instructions 32 Tables/Chairs
1033 Instructions 36 Tables/Chairs

1440L*†
HR Conference Room
  8-10 Conference Future
1491
Polverini Concourse
n/a 16-20 Tables/Chairs Future
1495
Polverini Concourse
n/a 16-20 Tables/Chairs Future
2048

Research Office Conf Rm

n/a 8-10 Conference future
2111*†
Please Note: A faculty member must be present at any meeting or event scheduled in this room. When the room is not formally scheduled, it is available for drop-in use by faculty only.
Instructions 8 Conference
2310D*† Instructions 14 Conference
2307*   10-12 Conference Future
2450*†
Research Commons 2
Instructions 12-16 Conference
3161*†
Please Note: A faculty member must be present at any meeting or event scheduled in this room. When the room is not formally scheduled, it is available for drop-in use by faculty only.
  10-12 Conference
3307* Instructions 10 Conference Future
3321*
Dr. James and Mrs. Kathleen Roahen Conference Room
  10-12 Conference Future
3450*†
Research Commons 2
Instructions 12-16 Conference
7220*‡
Faculty Alumni Lounge
Instructions 30 Conference/Reception
G055*
Sindecuse Atrium
  100+ Reception/Multi Use None
West Courtyard   100+ Reception/Multi Use None

For additional tables/chairs, contact Facilities Manager, Mike Folk, at folkm@umich.edu

* These rooms available for School of Dentistry reservations ONLY.

† These rooms are keycard access only, as they are behind security doors.

‡ The Faculty Alumni Lounge (FAL) is not available to student groups without a faculty/staff member present.